Do you want to engage with your community? Do you want to help support local initiatives and non-profits, hold community events, and ensure Del Ray’s voice is heard when the City considers making a decision affecting our neighborhood? Consider joining the DRCA Executive Board!
Nominations for the DRCA Executive Board are accepted every April. A list of nominees is circulated to membership in May, and elections are held at the June membership meeting. (For detailed elections logistics, see the bylaws.)
There are seven Executive Board positions. The bylaws give an overview of each position’s duties, but for more detail, see the descriptions below. All board positions are what you make them, providing flexibility to initiate or get involved in Del Ray happenings. If you are interested in running, or know someone who would be a good fit, please email [email protected].
President
- Creates monthly executive board and membership meeting agendas, identifies and invites special guests
- Chairs membership and executive board meetings
- Appoints committee chairs
- With the rest of the board, considers sponsorship requests and makes a recommendation to membership as appropriate
- Writes monthly newsletter
- Represents the DRCA as necessary in community/city events and meetings
- Keeps apprised of Land Use Committee issues
- Helps out with the DRCA’s events
Vice President
- Fills in for the president as needed
- Attends monthly board and membership meetings
- With the rest of the board, considers sponsorship requests and makes a recommendation to membership as appropriate
- Acts as parliamentarian at meetings
- Helps out with the DRCA’s events
- Assists with pretty much anything that comes up
Secretary
- Attends monthly board and membership meetings
- With the rest of the board, considers sponsorship requests and makes a recommendation to membership as appropriate
- Takes minutes of board meetings
- Takes minutes of membership meetings and posts to website
- Maintains DRCA archive on Google Drive
- Helps out with the DRCA’s events
Treasurer
- Attends monthly board and membership meetings
- Prepare budget for membership consideration and vote at the September meeting
- Monitor spending throughout the year to ensure it is in accordance with the budget
- With the rest of the board, considers sponsorship requests and makes a recommendation to membership as appropriate
- Monitor bank statements
- Collect mail from PO box every week or two. Scan mail and distribute to other board members as appropriate
- Make bank deposits (Every two weeks or monthly depending on level of activity)
- Pay bills and sponsorships when due
- Assist members in preparing sponsorship requests
- Submit IRS form each year
- Provide W-9 to organizations upon request
- Scan receipts, invoices and other documents and maintain records
- Helps out with DRCA’s events
Activities Director
- Attends monthly board and membership meetings
- With the rest of the board, considers sponsorship requests and makes a recommendation to membership as appropriate
- Plans and executes the DRCA’s two yearly events: National Night Out (August) and the chili cook-off (February)
- Acquiring and coordinating with the venues and donors
- Choosing and hiring a band
- Purchasing any necessary materials (drinkware, plasticware, napkins, garbage bags, etc.)
- Ensure compliance with all requirements of the Alexandria Department of Health pertaining to the preparation and distribution of food at the events
- Obtain ABC permit and comply with requirements for identifying those of legal drinking age (for chili cook-off)
- For chili cook-off, determine whether any rules revisions are necessary and ensure contestants meet requirements
- Volunteer coordination at both events
Chief Information Officer
- Attends monthly board and membership meetings
- With the rest of the board, considers sponsorship requests and makes a recommendation to membership as appropriate
- Maintains DRCA website
- Prepares PowerPoint presentation for monthly membership meetings
- Helps out with DRCA’s events
Membership Director
- Attends monthly board and membership meetings
- With the rest of the board, considers sponsorship requests and makes a recommendation to membership as appropriate
- Recruits new members (via a variety of means)
- Monitor membership and financial activity in membership database
- Process memberships received by mail or in person
- Assist members in navigating membership database as needed
- Arranges refreshments for membership meetings
- Helps out with DRCA’s events
Ad hoc duties
All board members volunteer for certain additional duties that don’t necessarily logically fall under one of the above positions. These include:
- Running one of DRCA’s social media accounts (Twitter, Facebook, Instagram) and posting on NextDoor
- Moderating the Del Ray Citizens email distribution list (we are currently making the switch from Yahoo to Groups.io)
- Putting out yard signs for membership meetings
- Participating in neighborhood events (such as when the executive board selected one of the winners of the DRBA’s 2018 Christmas tree decorating contest)